Despite the advancement in computer technology and mobile devices, there is still a need for office printing. Traditionally, a company would invest heavily in an infrastructure of desktop and office printers, by either buying these devices outright or entering into a long-term financial contract. This has often placed an additional burden on the company when printers need to be upgraded, or when downsizing is looming. This way of addressing the printing needs of a business is out-dated and costly. A better approach is to embrace the concept of Managed Print Solutions.
Managed Print Solutions focuses on effectively managing the actual equipment that companies use for printing. Many companies do not manage this aspect of their business well. An example would be a company purchasing a colour copier that costs three times the amount they actually need, for the quality of colour copy they require.
Companies like Trunuty, who offer Managed Print Solutions to countless clients, typically start out by conducting a thorough analysis on a company’s print requirements. They would then suggest removing the five printers currently being used, and installing a single printer in its place; one that allocates a print code for each user. This single printer could also ensure that the HR Department is able to print pay slips securely, i.e. without the information being accessible to other users on the system.
Current printing costs are assessed, and it is also established whether employees are printing items out of habit, rather than out of necessity.
A big advantage of Managed Print Solutions is that the company is no longer responsible for maintaining the machines purchased. This means less admin, and the luxury of having an instant replacement printer available, and not being without a printer whilst waiting for the faulty printer to be repaired.
Managed Print Solutions provide the luxury of having machines installed that are not necessarily financially feasible when seen in isolation. In other words, your Managed Print Solutions partner would supply you with the printer that your company needs, rather than only with the printer you could have afforded to purchase. The most important factor is to install a printer that adequately meets your needs, rather than one that ‘fits your pocket’.
This type of solution is also able to record exactly who prints what, and how often, which tends to make employees more aware of wastage. At the end of the day, Managed Print Solutions saves time, money and admin.